App Rationalization Savings Calculator

Quantify cost savings from consolidating onto Salesforce
Total Apps Assessed
0
across all categories
Current Annual Spend
$0
total license & maintenance
Est. Annual Savings
$0
from rationalization
Savings %
0%
of current spend
3-Year Hard Savings
$0
license + maintenance only
Productivity Uplift
$0
annual soft savings (est.)

Rationalization Timeline

Hover over a milestone to see dates, click to see app details. Apps are ordered by contract end date.
Phase 1 (0-12 mo)
Phase 2 (13-24 mo)
Phase 3 (25+ mo)

Application Details

Application Category Annual Cost ? Users Salesforce Replacement Annual Savings Contract End Phase Priority

Salesforce Solutions

Define each Salesforce product once — costs are shared across all apps it replaces

Solution Name Annual License Cost Migration Cost Apps Apps Replaced

Model Assumptions & Notes

How KPIs Are Calculated

Total Apps Assessed
COUNT( all applications )
Simple count of every application entered in the table, regardless of category or priority.
Uses: App rows
Current Annual Spend
SUM( Annual Costi )
for each app i = 1..N
Sum of all application license and maintenance costs entered in the "Annual Cost" column.
Uses: Annual Cost
Est. Annual Savings
SUM( Annual Costi + Annual Costi × Maint% ) − SUM( SF Solution Costj )
Total legacy app costs (including maintenance savings) minus total Salesforce solution costs. Each SF solution cost is counted once regardless of how many apps it replaces — no double-counting.
Uses: Annual Cost SF Solution Costs Maintenance %
Savings %
Est. Annual Savings ÷ Current Annual Spend × 100
Percentage of current spend that would be saved annually through rationalization. Higher % indicates greater optimization opportunity.
Uses: Est. Annual Savings Current Annual Spend
3-Year Hard Savings
SUMy=0..N-1( Legacy Spend × (1 + Escalation%)y × (1 + Maint%) − SF Solution Costs )
Cumulative hard savings over the analysis period. Legacy app costs escalate yearly while Salesforce solution costs remain flat, widening the savings gap each year.
Uses: Annual Spend SF Solution Costs Analysis Period Cost Escalation % Maintenance %
Productivity Uplift
Total Unique Users × Productivity Gain per User
Soft savings from reduced context switching, fewer logins, simplified training, and streamlined workflows when users move onto a unified platform. Uses a deduplicated user count (defaults to largest per-app count, editable in assumptions).
Uses: Total Unique Users Productivity Gain $/yr
Confidential — Prepared for customer discussion purposes. All estimates are illustrative and subject to validation.